Daycare

Income Eligible Daycare Subsidies

Daycare subsidies help parents/guardians who are striving to be self sufficient by giving them choices in child care arrangements and by helping them pay for quality child care. Daycare subsidies are provided to individuals to:

  1. Assist them in transitioning from temporary assistance to employment.
  2. Support children while their parent/guardian participates in drug, alcohol or mental health services.
  3. Assist low income working families maintain employment by paying a portion of child care costs.

Please note: Due to procedural changes at the U.S. Postal Service, day care checks issued on Thursday will arrive within 2-3 business days.

Qualifications

Families with adults who are working, but are earning lower incomes, might qualify for a daycare subsidy. Families with income levels falling within a specific range are eligible.

To apply for a daycare subsidy please click on the "Child Care Application" link below or call the DHS Application Line 585-753-6960 to request a Child Care Application packet. Complete the application, child care request, work schedule and absent parent form (if applicable) and send it to:

Department of Human Services

111 Westfall Rd.

Rochester, NY  14620

Attn:  Team 76 – Child Care

Child Care Application

Child Care Statement

Day Care Work Schedule

Day Care Absent Parent form

How to Complete the Child Care Application

Families who are currently receiving Temporary Assistance should continue to work with their assigned workgroup.

* New Upstate Revitalization Initiative (URI) Day Care Subsidy Program

This new funding, administered through the Monroe County Department of Human Services (DHS) will provide market rate child care reimbursement to job training participants for the duration of the program and for up to three months following its completion. This window allows participants enough time to secure employment.

The goals of this expansion are to increase enrollment in training programs targeted toward individuals living in poverty; reduce dropout rates; reduce poverty through increased educational attainment; and reduce the gap in child care subsidies for families not eligible for public assistance or Income Eligible Day Care.

To be eligible, participants must:

  • Have at least one dependent child under the age of 13
  • Have a household income of less than 275% of the federal poverty level
  • Be enrolled in any approved training program that is expected to yield full-time employment in a sector currently in-demand or supported by other Finger Lakes Regional Economic Development Council projects

The current Day Care application and child care request form (above) should be used when applying for this funding.

URI Day Care Program Information

URI Day Care Program FAQ

URI Day Care Program application cover sheet

Daycare Tips for Providers and Parents

Tips for Providers

  • Daycare subsidies can only be paid for actual daycare services provided. Monroe County cannot pay for “slots” or transportation provided by you.
  • Make sure your attendance sheets are filled out completely and accurately before asking the parent to sign their approval. You should never ask a parent to sign a blank attendance sheet.
  • Attendance sheets should be signed by you and the parent before submitting them to Monroe County. Submitting unsigned attendance sheets could delay payment.
  • Attendance sheets should reflect the actual time of day that care begins and ends. If a child did not attend daycare due to illness, vacation, or any other reason, that child should be marked on the attendance sheet as absent for that day. Monroe County’s approved Child Care Plan does not allow payment for absences.
  • If you ask parents to sign a contract for your daycare services, please understand that Monroe County is not a party to that contract and therefore is not responsible for compliance with the terms of that contract.
  • If a child in your care attends another program (such as Universal Pre-K) you cannot bill the daycare subsidy program for the same hours the child spends in the other program.
  • Overpayments due to billing errors on your part will require repayment back to Monroe County. Intentional misrepresentation of daycare services provided could result in disqualification from receiving daycare subsidy payments, licensing sanctions, or prosecution for fraud.
  • If a parent is required by Monroe County to pay a weekly parent fee, you must collect the parent fee directly from the parent. Failure to collect the weekly parent fee may adversely impact your ability to receive future payments from Monroe County.

Tips for Parents

  • Monroe County can only pay for actual daycare services provided, and only for care during the hours of your employment or your participation in an approved activity (plus a maximum of 60 minutes of travel to and from your job or activity). You will be liable for payment to your provider for any care not billable to the subsidy program.
  • Only sign an attendance sheet after your provider has filled it out completely and accurately. Attendance sheets are used to bill Monroe County for daycare services provided to your child, therefore you and your provider are responsible for the attendance sheet’s accuracy and completeness. Never sign a blank attendance sheet.
  • If you sign a contract with your provider for daycare services, please understand that Monroe County is not a party to that contract and therefore is not responsible for compliance with the terms of that contract. You will be liable for payment to your provider for any care that is not billable to the subsidy program.
  • Monroe County cannot pay for any daycare absences, whether due to illness, vacation, or program closures.
  • You must notify Monroe County within ten (10) days of any changes that may affect your subsidy case (change in income, household composition, address, employment, etc). Overpayments resulting from a failure to notify us of changes will need to be repaid by you to Monroe County. Intentional misrepresentations may lead to program sanctions or prosecution for fraud.

To download a PDF of these tips, please click on the link below:

Daycare Tips for Providers and Parents

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Day Care Vendor Information

Child Care Time and Attendance (CCTA)

In collaboration with the Monroe County Department of Human Services, the NYS Office of Children and Family Services (OCFS) deployed and implemented the Internet-based Child Care Time and Attendance (CCTA) tracking system in July 2011.  In the time since that initial implementation, we and OCFS have worked with the application developer to improve and enhance the system’s capability.

With a long list of system enhancements now up and running, we wanted to take this opportunity to invite you become a new user of the CCTA system.  There are a number of benefits to using the CCTA system, including:

  • On-line submission of attendance – no more paper time sheets;
  • Real-time information on new authorizations, changes, or discontinuances;
  • Accurate calculation of subsidy payments;
  • On-line information of pending and processed payments – no more telephone calls.

Signing up as a new user is easy.  Simply sign the enclosed User Agreement and tell us who the primary system user will be (you can register others, but for now just tell us the primary user).  With that information, we will give you a verification code for you to log-on and self-register. Please click on the links below for more information. 

Provider Outreach Letter

Carta de alcance a proveedores

CCTA Registration Letter

CCTA Carta de registro

Other Vendor Forms:

Vendor Request Form

Attendance Sheets

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