Income Eligible Daycare Subsidies

Daycare subsidies help parents/guardians who are striving to be self sufficient by giving them choices in child care arrangements and by helping them pay for quality child care. Daycare subsidies are provided to individuals to:

  1. Assist them in transitioning from temporary assistance to employment.
  2. Support children while their parent/guardian participates in drug, alcohol or mental health services.
  3. Assist low income working families maintain employment by paying a portion of child care costs. 

Please note: Due to procedural changes at the U.S. Postal Service, day care checks issued on Thursday will arrive within 2-3 business days.


Families with adults who are working, but are earning lower incomes, might qualify for a daycare subsidy. Families with income levels falling within a specific range are eligible. Currently, changes in State funding have necessitated changes in eligibility levels qualifying for subsidy.

To apply for a daycare subsidy please click on the "Child Care Application" link below or call the DHS Application Line 585-753-6960 to request a Child Care Application packet. Complete the application, child care request, work schedule and absent parent form (if applicable) and send it to: 

Department of Human Services

111 Westfall Rd.

Rochester, NY  14620

Attn:  Team 76 – Child Care

Child Care Application

Child Care Request form

Day Care Work Schedule

Day Care Absent Parent form

Families who are currently receiving Temporary Assistance should continue to work with their assigned workgroup.

Union Dues:

Withholding of Union Dues began in January 2012

If you are a registered family daycare provider, a licensed group-family daycare provider, or a legally-exempt (informal) daycare provider, the State of New York has made you a member of CSEA Local 1000 AFSCME AFL-CIO and you are now required to pay union dues.

Beginning on January 2, 2012 the State of New York required Monroe County to withhold 2% of all daycare payments to family, group-family, and legally-exempt providers until a total of $690 has been withheld for the calendar year. The 2% withhold will then be forwarded to CSEA Local 1000 on your behalf.

For example, if you bill Monroe County for daycare services provided, and the amount due to you is $1,000, we will pay you $980 and forward $20 to CSEA Local 1000 on your behalf. We will continue withholding 2% of your payment each month until a total of $690 has been collected.

If you do not bill Monroe County for services, or if each month’s withholding does not add up to $690 by the end of the calendar year, you will receive a bill directly from CSEA Local 1000 for the balance due.

Chapter 540 of the Laws of 2010 added a new Article 19-c (Sections 695-a through 695-g) allowing daycare providers to organize themselves for the purpose of discussing with the State of New York the stability of funding, operations of daycare programs, and the expansion of ‘quality’ daycare.

The legislation does NOT:

  • Permit daycare providers the right to engage collectively in a strike or to take work action to secure any right or privilege from the State or Monroe County; 
  • Make providers state officers or employees or in any way imply an employee-employer relationship with the State or Monroe County including, but not limited to the public retirement system, public health insurance, unemployment insurance, workers’ compensation, disability coverage, civil service law, or indemnification under the public officers law; 
  • Alter any current regulations, policies, or procedures for health, safety, discipline, inspection, or enforcement applicable to daycare providers or programs; 
  • Interfere with the existing relationship between you and parents, including the existing rights of parents/guardians to change or terminate a provider’s service; 
  • Create any contractual right or obligation.

If you have any questions or concerns regarding your obligation to pay union dues, please contact CSEA by one of these means:

By phone: (877) 483-CSEA (2732)
By email: 
By mail: CSEA Membership Department 
143 Washington Avenue 
Albany, NY 12210

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Daycare Tips for Providers and Parents

Tips for Providers

  • Daycare subsidies can only be paid for actual daycare services provided. Monroe County cannot pay for “slots” or transportation provided by you.
  • Make sure your attendance sheets are filled out completely and accurately before asking the parent to sign their approval. You should never ask a parent to sign a blank attendance sheet.
  • Attendance sheets should be signed by you and the parent before submitting them to Monroe County. Submitting unsigned attendance sheets could delay payment.
  • Attendance sheets should reflect the actual time of day that care begins and ends. If a child did not attend daycare due to illness, vacation, or any other reason, that child should be marked on the attendance sheet as absent for that day. Monroe County’s approved Child Care Plan does not allow payment for absences.
  • If you ask parents to sign a contract for your daycare services, please understand that Monroe County is not a party to that contract and therefore is not responsible for compliance with the terms of that contract.
  • If a child in your care attends another program (such as Universal Pre-K) you cannot bill the daycare subsidy program for the same hours the child spends in the other program.
  • Overpayments due to billing errors on your part will require repayment back to Monroe County. Intentional misrepresentation of daycare services provided could result in disqualification from receiving daycare subsidy payments, licensing sanctions, or prosecution for fraud.
  • If a parent is required by Monroe County to pay a weekly parent fee, you must collect the parent fee directly from the parent. Failure to collect the weekly parent fee may adversely impact your ability to receive future payments from Monroe County.

Tips for Parents

  • Monroe County can only pay for actual daycare services provided, and only for care during the hours of your employment or your participation in an approved activity (plus a maximum of 60 minutes of travel to and from your job or activity). You will be liable for payment to your provider for any care not billable to the subsidy program.
  • Only sign an attendance sheet after your provider has filled it out completely and accurately. Attendance sheets are used to bill Monroe County for daycare services provided to your child, therefore you and your provider are responsible for the attendance sheet’s accuracy and completeness. Never sign a blank attendance sheet.
  • If you sign a contract with your provider for daycare services, please understand that Monroe County is not a party to that contract and therefore is not responsible for compliance with the terms of that contract. You will be liable for payment to your provider for any care that is not billable to the subsidy program.
  • Monroe County cannot pay for any daycare absences, whether due to illness, vacation, or program closures.
  • You must notify Monroe County within ten (10) days of any changes that may affect your subsidy case (change in income, household composition, address, employment, etc). Overpayments resulting from a failure to notify us of changes will need to be repaid by you to Monroe County. Intentional misrepresentations may lead to program sanctions or prosecution for fraud.

To download a PDF of these tips, please click on the link below:

Daycare Tips for Providers and Parents

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Day Care Vendor Information

Child Care Time and Attendance (CCTA)

In collaboration with the Monroe County Department of Human Services, the NYS Office of Children and Family Services (OCFS) deployed and implemented the Internet-based Child Care Time and Attendance (CCTA) tracking system in July 2011.  In the time since that initial implementation, we and OCFS have worked with the application developer to improve and enhance the system’s capability.

With a long list of system enhancements now up and running, we wanted to take this opportunity to invite you become a new user of the CCTA system.  There are a number of benefits to using the CCTA system, including:

  • On-line submission of attendance – no more paper time sheets;
  • Real-time information on new authorizations, changes, or discontinuances;
  • Accurate calculation of subsidy payments;
  • On-line information of pending and processed payments – no more telephone calls.

Signing up as a new user is easy.  Simply sign the enclosed User Agreement and tell us who the primary system user will be (you can register others, but for now just tell us the primary user).  With that information, we will give you a verification code for you to log-on and self-register. Please click on the link below for our complete letter and more information. 

Provider Outreach Letter

Other Vendor Forms:

Vendor Request Form

Attendance Sheets

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