E-Filing of Court Documents in Monroe County - effective January 18, 2017
Pursuant to Administrative Order AO/24/17, civil court documents may be voluntarily e-filed in Monroe County, effective January 18, 2017. To E-File, you must use this link to the NYS Unified Court System page and create a username and password. The following are exempt from E-Filing: CPLR Art 70 and 78 proceedings, Election Law proceedings, matrimonial matters, Mental Hygiene Law matters, residential foreclosures as defined in RPAPL section 1304.
In order to search for documents that have been E-Filed, you must first look up the E-Index Number created by the Clerk's Office by logging into our search portal, creating a username and password then searching by Document Type. Highlight EFILING INDEX NUMBER from the list and the right-arrow to add it to your searchable list, enter the date range (Note: the first date of filing was 01/18/2017) into the Filing Date boxes and hit Search. The "Reference 1" numbers listed on the right are the Index Numbers for E-Filed cases. You can then go to the NYSCEF search portal, log in as a Guest and enter those "Reference 1" numbers individually into the Case Number box. Alternatively, you may search by the names of the plaintiff or defendant by clicking on the Name Tab and entering the information found on the Clerk's site into the text boxes.
NYS SAFE Act Pistol Permit Recertification Process
The Monroe County Clerk's Office has received information from the State Police about the new pistol permit recertification process. Click here to see the relevant section of our Pistol Permit page.
In a hurry? Make a DMV appointment!
The County Clerk's office has taken a major step forward in modernizing our Greece, Irondequoit and Henrietta DMV Offices by launching a new, innovative online appointment system.
Regardless of the service you need, you’ll be in and out the door in as little time as possible. Our system is up and running now and you can make appointments for September 15th and beyond.
All you have to do is visit our website at www.monroedmv.setmore.com and then click the link for an Appointment. You can choose your branch and then see the available dates and times for upcoming appointments. When you choose one, you will receive an email confirmation and a reminder closer to your appointment.
We Are Here to Help!
A public office prescribed for by the New York State Constitution, County Clerks can historically trace their roots back all the way to 13th century England, King John and Magna Carta. In Monroe County, our first County Clerk was none other than Nathaniel Rochester.
Today, the Monroe County Clerk is one of four county-wide elected officials and acts as an agent for both the state and federal governments, as well. The duties and responsibilities of the County Clerk are broad, and this office interacts with nearly everyone in our community on a routine basis.
- Need a copy of the deed to your home?
- Does your signature on a legal document require notarization?
- Have a question about court records?
- Traveling outside the United States any time soon?
- Starting your own business?
- Registering a handgun?
- Want to go fishing or hunting?
- Researching family history?
If your answer to any of the questions posed above is yes, then we can help ... right here in the Monroe County Clerk’s Office!
About Our County Clerk
Adam Bello is the current Monroe County Clerk. He is the 38th person to hold this office. The first Monroe County Clerk was Nathaniel Rochester, who took office following the creation of the County of Monroe in 1821.
The office of Monroe County Clerk is a position that is elected on a countywide basis. The County Clerk is one of four elected administrative offices in Monroe County: County Clerk, County Executive, County Sheriff and District Attorney. County Clerks are Constitutional Officers, as their office is prescribed for in the Constitution of the State of New York. The term of office for County Clerk is four years.
County Clerk Information: 585 753-1600
Auto License Bureau Hotline: 585 753-1604
Pistol Permit Information: 585 753-1642
The County Clerk oversees the operation of the Monroe County Clerk’s Office, which is a $90 million per year enterprise, and is responsible for the following duties:
- County Registrar
The County Clerk is the official registrar of deeds, mortgages, assignments of mortgages, satisfactions of mortgages, judgments and liens. The Clerk has the duty of indexing and preserving these documents;
- Clerk of Court
The County Clerk is the Clerk of the Supreme and County Courts and is responsible for maintaining the court files for civil and criminal matters;
- Chief Notary
The County Clerk is the Chief Notary of Monroe County and provides for the general public’s use of a notary. The Clerk also records individual notary renewals in Monroe County and may verify a notary’s signature is on file;
- Passport Acceptance Agent
The County Clerk acts as an agent for the United States government and accepts applications for U.S. Passports in Monroe County;
- Pistol Permit Acceptance Agent
In Monroe County, the County Clerk is responsible for accepting pistol permit applications and maintaining the files of pistol permit holders. The Judges of the Monroe County Court act as issuing officers and determine approval, revocation and suspension of permits;
- Registrar of Assumed Business Names
In accordance with New York State General Business Law (Section 130), the County Clerk accepts and files certificates of persons conducting business under an assumed business name, commonly referred to as DBA (Doing Business As) filings;
- Naturalization Registrar
Each month the County Clerk administers the Oath of Allegiance to new Citizens of the United States at a Naturalization Ceremony organized by the U.S. Immigration and Naturalization Service. The County Clerk also maintains Naturalization records from 1821–present for Naturalizations which took place in Monroe County;
- Sporting License Agent
The Monroe County Clerk’s Office sells New York State fishing licenses and all other sporting licenses, such as small and big game hunting, bow hunting and turkey permits;
- Motor Vehicle Agent
Acting as an agent for the State of New York, the County Clerk provides DMV services (driver licenses, vehicle registrations, etc.) at three Auto License Bureaus and three mobile services.
Homeowner Alert! Have you received a solicitation to purchase a copy of your deed?
Several new homeowners have recently reported receiving letters from a company offering to provide copies of the deed to their home for fees exceeding $80. These documents are on file with the County Clerk's Office and can be provided for reproduction fees of merely a few dollars! Click here to view a letter from the County Clerk with more information.
IMPORTANT INFORMATION FOR PISTOL PERMIT HOLDERS:
Please click here for information about the NYSAFE Act Opt-Out Privacy Form. The form is located at the bottom of the State Police web page.
Please click here for information about the New York Secure Ammunition and Firearms Enforcement Act (NYSAFE ACT).