County Clerk

Contact Information

Photo of County Clerk Adam J. Bello
Adam Bello

County Clerk

County Clerk’s Office

101 County Office Building
39 W. Main St.
Rochester, NY

Phone: 585 753-1600
Fax: 585 753-1624


Jeffery McCann

Deputy County Clerk

Rebecca Merrill

Assistant Deputy County Clerk  Operations

Thomas J. Morrisey

Assistant Deputy County Clerk — Auto License Bureau

All Monroe County offices, including the clerk's downtown operations and DMV branches, will be closed on Monday, May 30 for Memorial Day.  We honor all those who made the ultimate sacrifice in defense of our nation.

Homeowner Alert!  Have you received a solicitation to purchase a copy of your deed?

Several new homeowners have recently reported receiving letters from a company offering to provide copies of the deed to their home for fees exceeding $80.  These documents are on file with the County Clerk's Office and can be provided for reproduction fees of merely a few dollars!  Click here to view a letter from the County Clerk with more information.

We Are Here to Help!

A public office prescribed for by the New York State Constitution, County Clerks can historically trace their roots back all the way to 13th century England, King John and Magna Carta. In Monroe County, our first County Clerk was none other than Nathaniel Rochester.

Today, the Monroe County Clerk is one of four county-wide elected officials and acts as an agent for both the state and federal governments, as well. The duties and responsibilities of the County Clerk are broad, and this office interacts with nearly everyone in our community on a routine basis.

  • Need a copy of the deed to your home?
  • Does your signature on a legal document require notarization?
  • Have a question about court records?
  • Traveling outside the United States any time soon?
  • Starting your own business?
  • Registering a handgun?
  • Want to go fishing or hunting?
  • Researching family history?

If your answer to any of the questions posed above is yes, then we can help ... right here in the Monroe County Clerk’s Office!

About Our County Clerk

Adam Bello is the current Monroe County Clerk. He is the 38th person to hold this office. The first Monroe County Clerk was Nathaniel Rochester, who took office following the creation of the County of Monroe in 1821.

The office of Monroe County Clerk is a position that is elected on a countywide basis. The County Clerk is one of four elected administrative offices in Monroe County: County Clerk, County Executive, County Sheriff and District Attorney. County Clerks are Constitutional Officers, as their office is prescribed for in the Constitution of the State of New York. The term of office for County Clerk is four years.

Important Numbers
County Clerk Information: 585 753-1600
Auto License Bureau Hotline: 585 753-1604
Pistol Permit Information: 585 753-1642

The County Clerk oversees the operation of the Monroe County Clerk’s Office, which is a $90 million per year enterprise, and is responsible for the following duties:

  • County Registrar
    The County Clerk is the official registrar of deeds, mortgages, assignments of mortgages, satisfactions of mortgages, judgments and liens. The Clerk has the duty of indexing and preserving these documents;
  • Clerk of Court
    The County Clerk is the Clerk of the Supreme and County Courts and is responsible for maintaining the court files for civil and criminal matters;
  • Chief Notary
    The County Clerk is the Chief Notary of Monroe County and provides for the general public’s use of a notary. The Clerk also records individual notary renewals in Monroe County and may verify a notary’s signature is on file;
  • Passport Acceptance Agent
    The County Clerk acts as an agent for the United States government and accepts applications for U.S. Passports in Monroe County;
  • Pistol Permit Acceptance Agent
    In Monroe County, the County Clerk is responsible for accepting pistol permit applications and maintaining the files of pistol permit holders. The Judges of the Monroe County Court act as issuing officers and determine approval, revocation and suspension of permits;
  • Registrar of Assumed Business Names
    In accordance with New York State General Business Law (Section 130), the County Clerk accepts and files certificates of persons conducting business under an assumed business name, commonly referred to as DBA (Doing Business As) filings;
  • Naturalization Registrar
    Each month the County Clerk administers the Oath of Allegiance to new Citizens of the United States at a Naturalization Ceremony organized by the U.S. Immigration and Naturalization Service. The County Clerk also maintains Naturalization records from 1821–present for Naturalizations which took place in Monroe County;
  • Sporting License Agent
    The Monroe County Clerk’s Office sells New York State fishing licenses and all other sporting licenses, such as small and big game hunting, bow hunting and turkey permits;
  • Motor Vehicle Agent
    Acting as an agent for the State of New York, the County Clerk provides DMV services (driver licenses, vehicle registrations, etc.) at three Auto License Bureaus and three mobile services.


Please click here for information about the NYSAFE Act Opt-Out Privacy Form. The form is located at the bottom of the State Police web page.

NYSAFE Act “Opt-Out” Privacy Form

Please click here for information about the New York Secure Ammunition and Firearms Enforcement Act (NYSAFE ACT).

  print this page    email this page    back to top

About · Accessibility and Standards · RSS News Feed
Disclaimer and Privacy Policy · Non-Discrimination Policy

Official Site of Monroe County, New York. Copyright © 2015 Monroe County. All Rights Reserved.
Comments or suggestions? Please e-mail the webmaster.

Get Adobe Reader free from Get the free Flash Player from Macromedia.

Online County Clerk

Moving You Online, Not In Line!

We have added nearly two decades of records to our online database. Use our new Online County Clerk System and easily search for public and court records.

Clerk Right Now