Applying for a Pistol Permit
You may apply for a pistol permit if you have been a resident of Monroe County for at least six months at the time of application. Under New York State Law, you must be 21 years of age to be issued a pistol permit and to purchase a pistol. You are not required to buy or own a firearm at the time of application and your permit will not expire even if you never place a firearm on it.
You may visit the Monroe County Clerk's Office at 39 West Main Street, Room 101, Rochester, NY 14614 between the hours of 9:00 a.m. and 5:00 p.m. to pick up your pistol permit application packet free of charge or you may download the appropriate form using the links below. Choose the appropriate form based on where you live and print a double-sided application. New York State requires the application form to be double-sided. Single-sided applications cannot be accepted.
In order to avoid unnecessary delays in the processing of your application, please read and follow all instructions in the packet carefully and be sure to complete all forms before returning to our office with the completed packet. Applicants must appear in person to turn in their application. The cost to apply for a pistol permit is specified in the application packet.
REMINDER: PRINT A DOUBLE-SIDED APPLICATION.
- Pistol Permit Application for City of Rochester Residents
- Pistol Permit Application for Suburban Residents
Due to the number of agencies involved, two of which are in Albany, the processing of a pistol permit application can take approximately six-eight months. Please allow at least eight months to pass before inquiring about your application's status.
New! Plastic Cards
Beginning November 23, 2015, all new pistol permit applicants will be issued plastic cards. Current pistol permit holders may convert to a new plastic permit by following the link below. While you are waiting to receive your new plastic card please know that you may continue to make amendments to your paper permit.
- Plastic Card Fact Sheet
- Plastic Card Instruction Sheet
- Plastic Card Conversion Form
- Plastic Card Conversion Form - fillable pdf (please note that you will need to print this completed form and then scan it to email it - the form cannot be saved)
Frequently Asked Questions & Common Pistol Permit Transactions
Our office has created a user-friendly document that includes office information and our pistol permit procedures with a comprehensive list of answers to frequently asked questions. The document will provide information on the following items:
- Office information (hours, location, etc.)
- The application process
- Filling out an application
- How to add a firearm to your permit (from an individual, dealer or from a deceased person)
- How to remove a firearm from your permit
- How to report a firearm lost or stolen
- How to request a new permit if yours is lost/stolen or needs to be updated
- How to change your name or address on your permit
- How to transfer your permit into or out of Monroe County
- Moving in and out of New York State and how it affects your permit
- The New York SAFE Act (opt-out forms, re-certification, registry of assault weapons)
Please use this link to gain information on pistol permit transactions and procedures in Monroe County. Monroe County Clerk's Office forms are located at the bottom of this webpage.
New York SAFE Act Information
Please click here for information about the NYSAFE Act Opt-Out Privacy Form. The link will direct you to the State Police web page where you will find the form located at the bottom of the page. Opt-out forms should be returned to the County in which your permit was issued. We cannot accept forms for other Counties. Your Firearms License # is the Carry number on your permit.
The Governor’s Office has established a website to answer questions about the New York SAFE Act. Please visit http://www.nysafeact.com/ for more information.
On the website you will find interactive information that helps determine if your firearm classifies as an assault weapon. You are also able to register your assault weapon(s) directly online. Assault weapon registration forms can also be obtained by visiting a NYS Trooper station. For locations and phone numbers, visit http://www.troopers.ny.gov/.
If you have additional questions, the New York State Police have established a hotline 1-855-LAW-GUNS (1-855-529-4867).
Amending a Pistol Permit
The permit holder must appear in person whenever he or she wishes to add or delete a firearm from their license as an amendment form needs to be signed by the permit holder. The cost to complete an amendment to your permit is $3. A Bill of Sale and a Consent Form are available below for your use.
Adding a Firearm from an Individual - When a firearm is obtained from an individual, a dated notarized bill of sale or a notarized statement of consent is required to add it to the new owner’s permit. The bill of sale or consent form must show the names, addresses, pistol permit carry numbers and the original date of issue of both the seller’s and the buyer's permits. The firearm must be described by make, caliber, serial number and whether it is a revolver or semi-automatic.
A Bill of Sale will indicate that the seller will be removing the firearm(s) from their permit and will be transferring ownership to the buyer, regardless if there is a purchase price. The seller must also take the firearm off their permit by completing an amendment in our office.
A Consent Form indicates that the two individuals involved in the transaction will be co-registering the firearm.
*Please note that you must be updated with a background Brady check prior to the addition of any firearm from an individual. This check must be completed once every 5 years and there is no cost to the permit holder. Please visit our office with your pistol permit to complete the paperwork. You will receive the completed Brady check in the mail in approximately 2 weeks and this is to be kept for your own personal records. Once you receive this paperwork, you will be allowed to add firearms from an individual.
Adding a Firearm from a Dealer - When a firearm is obtained from a dealer, the original bill of sale on dealer’s letterhead is required. The bill of sale must list the seller’s name, address, phone number, Federal Firearms License (FFL) number, New York State Dealer License number, and description of the firearm. Once you have added the firearm with the Monroe County Clerk's Office, you will be issued a coupon to present to the dealer to pick up your firearm.
Federal law provides that pistols obtained or sold out of state may be shipped in or out of state only by a licensed dealer. For more information on adding or selling/shipping a firearm out of state, please contact a local FFL dealer.
Adding a Firearm from a Deceased Individual - In order to add a firearm from a deceased individual, you will need a custody report from a police agency, a Letter of Testamentary from Surrogate's Court that shows the appointment of an Executor or Administrator of the estate (contact Surrogates Court for proper paperwork at 585-371-3310), a notarized statement from the Executor or Administrator of the estate granting permission to the person wishing to add the firearm, and a copy of the death certificate. We also ask that you provide the decedent's pistol permit if available. For your convenience, please use the following form which serves as the notarized statement from the Executor/Administrator of the Estate when wanting to add a firearm from a deceased person.
A change of address requires the permit holder to notify the Monroe County Clerk’s Office within 10 days of the change, in accordance with New York State Law. You must appear at the County Clerk’s Office and bring your pistol permit with you. There is no fee to make this change.
A change of name requires the permit holder to appear at the County Clerk’s Office with proof of the new name in the form of a marriage certificate, court ordered name change or a photo driver’s license. The fee is $12 (which includes your new photos) and it takes approximately 6-8 weeks.
Transferring a Pistol Permit
To transfer your pistol permit out of Monroe County, first contact the new county for any restrictions they may have. The Transfer Form located below should be completed and then returned to our office either in person or by mail to Monroe County Clerk’s Office, 39 West Main Street, Room 101, Rochester, NY 14614. A $5 check made payable to the Monroe County Clerk must be included with your Transfer Request form. Please allow 2-3 weeks for the process of our transfer. You may then contact the new County on how to proceed.
Lost, Stolen or Replacement Pistol Permit
If your permit is lost or stolen you cannot carry your firearms until a new license is issued.
Please visit the Monroe County Clerk's Office to request a new permit. You should bring a list of all current firearms in your possession that includes the make, caliber and serial number. The cost to replace your permit is $12 (which includes your new photos) and the process takes approximately 6-8 weeks. You may retain your old permit until your new permit is issued. We will notify you by phone when your new permit is ready to be picked up at which time you must turn in your old permit if it was not lost or stolen. Once a request for a new permit is made, you cannot add or remove any firearms to your permit until your new one is issued.
You may have heard about an upcoming Pistol Permit Recertification requirement. This process will be conducted by the New York State Police but, in order to help Monroe County Pistol Permit holders, information will be made available at my office as we are made aware of it. As we are given additional information, we will be sure to pass it along. Here is the site to recertify: https://firearms.troopers.ny.gov/pprecert/welcome.faces
Here is the information that has been made available:
1) The State Police have launched a web site where Pistol Permit Licensees can be recertified either online or by downloaded paper form. According to NYS Law, the deadline for recertifying is January 31, 2018 for all licenses issued prior to January 15, 2013. For those issued after January 15, 2013, the recertification deadline will be 5 years from the Original Date of Issue.
2) The Filer will need to list on the recertification form all firearms (not long guns/rifles) that are in their possession.
3) The recertification transaction is between the State Police and the Filer, not the County.
4) The State Police will contact the Filer to resolve any discrepancies between the recertification application and their existing records.
5) The goal of the State Police is to create a database for use by Law Enforcement, Licensing Officers, and the Mental Health community. All applications will be cross-checked against the data bases of the DMV, Office of Mental Health, and Federal Criminal Data Files.
6) The State Police will NOT be issuing a card stating a permit holder is recertified. The Filer will receive a letter stating that their permit has been recertified. There will be no requirement that the Filer carry proof of recertification.
7) The responsibility of the Filer will be fulfilled when the recertification form is submitted to the State Police.
8) If the form is submitted electronically the Filer will receive a receipt that can be printed out. If submitted by mail it is recommended that the application be sent by certified mail so that there will be proof of mailing.
9) At the end of recertification, the State Police will send to the licensing officer (in our case, Monroe County Court Judges via the Monroe County Clerk's office) a list of people who are in their records and did not recertify. This aspect of the process is still being hashed out fully as there are different licensing officers in different NY counties.
Below is the section of the NYSAFE Act that refers to recertification:
Penal Law 400.10 (B)(b) All licensees shall be recertified to the division of state police every five years thereafter. Any license issued before the effective date of the chapter of the laws of two thousand thirteen which added this paragraph shall be recertified by the licensee on or before January thirty-first, two thousand eighteen, and not less than one year prior to such date, the state police shall send a notice to all license holders who have not recertified by such time. Such recertification shall be in a form as approved by the superintendent of state police, which shall request the license holder's name, date of birth, gender, race, residential address, social security number, firearms possessed by such license holder, email address at the option of the license holder and an affirmation that such license holder is not prohibited from possessing firearms. The form may be in an electronic form if so designated by the superintendent of state police. Failure to recertify shall act as a revocation of such license. If the New York state police discover as a result of the recertification process that a licensee failed to provide a change of address, the New York state police shall not require the licensing officer to revoke such license.
Any additional questions about Recertification should be directed to the New York State Police at 1-855-529-4867.