MonroeCounty.gov; Cheryl Dinolfo, County Executive

Pistol Permits

THE PISTOL PERMIT UNIT IS CLOSED FOR ALL TRANSACTIONS. CLICK HERE FOR INFORMATION ABOUT EMERGENCY OPERATIONS DURING THE CORONAVIRUS/COVID-19 PANDEMIC AT THE MONROE COUNTY CLERK’S OFFICE.



Applying for a Pistol Permit

Picture of pistol permit paperwork.

You may apply for a pistol permit if you have been a resident of Monroe County for at least six months at the time of application. Under New York State Law, you must be 21 years of age to be issued a pistol permit and to purchase a pistol. You are not required to buy or own a firearm at the time of application and your permit will not expire even if you never place a firearm on it.

Choose the appropriate form based on where you live and print a double-sided application. New York State requires the application form to be double-sided. Complete packets are also available in our office - 39 West Main Street, Room 101, Rochester 14614. 

In order to avoid unnecessary delays in the processing of your application, please read and follow all instructions in the packet carefully and be sure to complete all forms before returning to our office. Applicants must appear in-person to turn in their application. The cost to apply for a pistol permit is specified in the application packet.

REMINDER:  PRINT A DOUBLE-SIDED APPLICATION.

NOTE: If you have lived in Monroe County for fewer than 3 years, you must still provide the 4 Monroe County character references who have known you for as long as you have lived here, PLUS 3 additional references who live in the state or county where you previously lived.  Print out 3 copies of this Proof of Character Form for your additional references.  Their signatures must be notarized.  For a sample of what the completed Proof of Character form might look like, please click HERE. 

Plastic Cards

Since November 23, 2015, all new pistol permit applicants are issued plastic cards. Current pistol permit holders may convert to a new plastic permit by submitting the Conversion Form linked below. Once we process your form, we will contact you to come in for your plastic card.  While you are waiting to receive your new plastic card please know that you may continue to make amendments to your paper permit.

If you have any questions, please don't hesitate to call the Pistol Permit Unit at 585-753-1642 or email MCPistols@MonroeCounty.gov. 

New York State SAFE Act Information

Please click here for information about the NYSAFE Act Opt-Out Privacy Form. The link will direct you to the State Police web page where you will find the form located at the bottom of the page. Opt-out forms should be returned to the County in which your permit was issued. We cannot accept forms for other Counties. Your Firearms License # is the Carry number on your permit.

NYSAFE Act “Opt-Out” Privacy Form

The Governor’s Office has established a website to answer questions about the New York SAFE Act. Please visit http://www.nysafeact.com/ for more information.

On the website you will find interactive information that helps determine if your firearm classifies as an assault weapon. You are also able to register your assault weapon(s) directly online. Assault weapon registration forms can also be obtained by visiting a NYS Trooper station. For locations and phone numbers, visit http://www.troopers.ny.gov/.

If you have additional questions, the New York State Police have established a hotline 1-855-LAW-GUNS (1-855-529-4867).

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Amending a Pistol Permit

The permit holder must appear in person whenever he or she wishes to add or delete a firearm from their license.  The cost to complete an amendment to your permit is $3.
 

Transferring a Firearm from a Dealer - When a firearm is obtained from a dealer, the original bill of sale on dealer’s letterhead is required. The bill of sale must list the seller’s name, address, phone number, Federal Firearms License (FFL) number, New York State Dealer License number, and description of the firearm. Once you have added the firearm with the Monroe County Clerk's Office, you will be issued a coupon to present to the dealer to pick up your firearm.

Federal law provides that pistols obtained or sold out of state may be shipped in or out of state only by a licensed dealer. For more information on adding or selling/shipping a firearm out of state, please contact a local FFL dealer.
 

Transferring a Firearm from an Immediate Family Member - If you wish to sell or transfer a firearm to an immediate family member, please print the following form and have both the buyer and seller fill it out.
Private Transfer to Immediate Family Members form

 

Co-Registering a Firearm - If you wish to grant consent to another pistol permit holder to carry and possess one or more of your firearms, please print this form and have both the grantor and grantee fill it out.
Co-Registration Consent Form

 

Adding a Firearm from a Deceased Individual - Please contact your local law enforcement office and ask for the firearms officer.
 

Address Change

Picture of pistol permit.

A change of address requires the permit holder to notify the Monroe County Clerk’s Office within 10 days of the change, in accordance with New York State Law. You must appear at the County Clerk’s Office and bring your pistol permit with you. The cost is $5 if you already have a plastic card. 

Name Change

A change of name requires the permit holder to submit proof of the new name in the form of a marriage certificate or a court ordered name change, along with a copy of the updated driver’s license. Either postal mail or email (to MCPistols@MonroeCounty.gov) those copies along with the New Amended Permit form and the Criminal History Check Request form to:

Monroe County Clerk's Office
Attn: Pistol Permit Unit
39 W. Main St., Ste. 101
Rochester, NY 14614


We will contact you once the change has been approved by a Judge. 

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Transferring a Pistol Permit

To transfer your pistol permit out of Monroe County, first contact the new county for any restrictions they may have. The Transfer Out Form located below should be completed and then returned to our office either in person or by mail to Monroe County Clerk’s Office, 39 West Main Street, Room 101, Rochester, NY 14614. A $5 check made payable to the Monroe County Clerk must be included with your Transfer Request form. Please allow 2-3 weeks for the process of our transfer. You may then contact the new County on how to proceed.

To transfer your pistol permit into Monroe County, please check with your current county for any forms or other information needed to start the process with them.  Monroe County will require a completed "Criminal History Check Request" form to complete the process of issuing your permit in Monroe County. 

Lost, Stolen or Replacement Pistol Permit

If you permit was lost, stolen or is too worn to read, please submit for a New Amended Permit using the form below. Return the form by postal mail or email Once we receive the form, we will process the information and contact you when it is time to visit our office to print the replacement.  All replacement permits are plastic.  The total cost is $12, which includes new photos (if you previously had a plastic card, the cost is $5).  If your permit is lost or stolen you cannot carry your firearms until a new license is issued

Our mailing address is:

Monroe County Clerk's Office

Attn: Pistol Permit Unit

39 W Main Street, Room 101

Rochester, New York 14614

Pistol Permit Recertification

The recertification process will be conducted by the New York State Police but, in order to help Monroe County Pistol Permit holders, information is available at the County Clerk's Office. Here is the site to recertify: https://firearms.troopers.ny.gov/pprecert/welcome.faces

The State Police have launched a web site where Pistol Permit Licensees can be recertified either online or by downloaded paper form. According to NYS Law, the deadline for recertifying is January 31, 2018 for all licenses issued prior to January 15, 2013. For those issued after January 15, 2013, the recertification deadline will be 5 years from the Original Date of Issue.

The filer will need to list on the recertification form all handguns that are in their possession.  The State Police will contact the filer to resolve any discrepancies between the recertification application and their existing records.

The State Police will NOT be issuing a card stating a permit holder is recertified.  The filer will be able to check the status of their recertification on the State Police website.  There will be no requirement that the filer carry proof of recertification. If submitted by mail it is recommended that the application be sent by certified mail so that there will be proof of mailing.

For additional questions about NYS recertification, please visit the following link: https://troopers.ny.gov/FAQs/Firearms/Recertification/

Any additional questions about Recertification should be directed to the New York State Police at 1-855-529-4867.  

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